Expediting Engineer at Petrofac

Job Description

Perform post order coordination with vendors and expedite materials to ensure delivery schedule match specifications. Coordinate timely flow of engineering documents, certificate tests reports and inspection reports between supplier and concerned sections. Handle any delivery inconsistencies and exercise judgment with defined procedures and practices to deliver appropriate action
Follow up approvals of documents/drawings from discipline engineers. Receive purchase order acknowledgement and execution schedules from suppliers. Maintain an expediting file for each purchase order, which would be used through out the project period. Carry out desk as well as field expediting visits to speed up deliveries.
Organize kick of meetings, pre-inspection and technical meetings with vendor and review purchase order. Confirm uniform understanding and receipt of purchase order attachments, sub orders, vendor documents and PO status.
The proposed vendor bar chart. Identify progress miles stones and resolve operational issues. Take remedial action in case of slippage. Maintain control sheets for bulks and periodically update project management on the status of all P.Os.
Identify potential delays to the agreed schedule. Initiate remedial action likes commit more manpower, sub contract part of purchase order, reschedule work activities, offer alternative materials etc. Obtain prior approval form the project engineer for any technical change involving significant work.
Coordinate inspection and logistics activities between supplier and concerned parties. Authorize third party inspection agencies for taking up inspection activities. Receive test results from inspector engineers and follow up approvals by QA/QC. Fix up inspection visits in coordination with suppliers and TPA. Review inspection report and verify for compliance with PO requirements in consultation with QA/QC and respective discipline.
Plan shipping for critical/big packages prior to readiness of consignment
Issue shipping release to vendor after obtaining shipping clearance from QA/QC. Expedite final data dossier from vendor.
Acquire shipment documents for dispatch of the consignment. And perform associated paperwork.
Coordinate with freight forwarders and shipping department for quick transportation of equipments to site. Issue marine declaration statement and maintain relationship between shipping, accounts payable and procurements department. Also verify any discrepancies of invoices in accounting.
Verify vendor payment invoices with respect to PO terms and conditions. Intimate vendors regarding non-delivery and back orders and assist accounts department in problem invoices.
Prepare records reflecting summary of vendor contacts, progress visits, inspection reports status etc and maintain them in purchase order expediting file. Update expediting report and inform management highlighting problematic areas with suitable recommendations.
Maintain performance metrics by ensuring vendor delivery performance, vendor quality performance, on time delivery and inventory accuracy.
Document Expediting track record so that necessary personnel’s are aware of the status of an order.
Integrate with and work along side the controls team and perform all related tasks as and when directed by the supervisor.
Skills

Engineering Degree with 10 years experience as Buyers, Shop floor Fabricators with relevant inspection back ground.
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